Officer Duties
For those who may be interested in running for an officer for PHSA, here are the duties of each office.
President
Duties include:
- Reserving rooms for meetings and other events
- Collecting announcements and setting up meeting agenda
- Meeting monthly with the PHSA advisor and MPH program director
- Being in contact with heads of departments, and other prominent people in the college and Public Health world
- Registering organization with CSAI and keeping us in good standing (updating constitution, officers etc.)
- Supporting all activities of PHSA and other officers
Vice President
Duties include:
- Assuming the duties of the president in his/her absence
- Working alongside president and other eboard/chairs to develop ideas and projects for PHSA
- Overseeing the chairs and assist them in the day to day activities of PHSA
- Serving as an ambassador for our College and collaborating with them on projects
- Promoting any and all PHSA events to members
- Performing other duties as needed for the president and the board/chairs
- Serving as a liaison between PHSA and the American Public Health Association
- Overseeing the updating of PHSA’s official documents
- Meeting with the advisor as needed
Secretary
Duties include:
- Recording minutes and taking attendance at all eboard and general body meetings
- Sending out minutes of general body meetings over the listserv
- Being in charge of all information and event announcements over the listserv
- Collaborating with e-board members in developing programs and events for organization
- Working with PHSA historian to create publicity for PHSA events
- Meeting as needed with the PHSA advisor
Treasurer
Duties include:
- Keeping an accurate record of incoming and outgoing funds for PHSA
- Preparing and submitting the annual budget request to Student Government
- Preparing and submitting Student Activity Requests (SARs) to Student Government
- Attending budget hearings to defend future funding
- Meeting as needed with the PHSA advisor
Historian
Duties include:
- Taking photographs of various PHSA events
- Maintaining the upkeep of the PHSA website
- Working with PHSA secretary to create publicity for PHSA events
- Maintaining upkeep of the PHSA bulletin board located adjacent to the Public Health student lounge in the HPNP building
- Assisting other officers on miscellaneous projects
Community Service Chair(s)
Duties include:
- Organizing at least one service oppurtunity each month
- Holding committee meetings outside of general body meetings
- Reporting updates to the executive board and general body
Social Chair(s)
Duties include:
- Organizing at least one social each month
- Holding committee meetings outside of general body meetings
- Reporting updates to the executive board and general body
Outreach Chair(s)
Duties include:
- Organizing at least one outreach event each month
- Holding committee meetings outside of general body meetings
- Reporting updates to the executive board and general body
- Helping the historian and secretary with publicity and associated outreach activities
- Organizing orientation recruitment for PHSA each year